It is essential to understand the payment policy for Horizon 2020 projects in order to avoid misunderstandings, surprises and cash flow issues.
For most types of Horizon 2020 projects, the project budget is a maximum amount and the European Commission (EC) only reimburses the actual costs incurred up to that amount. In the case of a call with a funding rate of 70%, only 70% of the costs are reimbursed. If the EC orders an audit during or after a project, beneficiaries have to provide evidence of the incurred costs (e.g., timesheets or hourly rates). It is therefore imperative to meticulously record every hour worked on the project and to file all the invoices related to the project accordingly.
The EC transfers funds to the project in instalments. The amount of the initial payment is specified for each Grant Agreement individually. Note that 5% of the budget is deducted from the initial payment and transferred to a guarantee fund, only to be released with the final payment. Further payments are released after the prescribed reporting periods, and after the periodic technical and financial reports are accepted.
Another important point to bear in mind when planning is that only costs incurred after the start of the project are eligible for funding. This means that costs for writing and submitting the proposal, preparing the Grant Agreement and drafting the Consortium Agreement are not reimbursed. Organisations commissioning consultants to draft project proposals should be aware that the costs for these services are not eligible for funding and cannot be retroactively declared as subcontracting.
These are just some of the points to consider in budget planning. Contact Euresearch if you have any questions.
Stefan Fischer, National Contact Point SMEs and Energy
HORIZON 2020 NEWS
New Management of Euresearch Association
On 1 October, Regina Schneider succeeded Peter Erni as the new Director of the Euresearch Network. She joined Euresearch in 2007 as the National Contact Point (NCP) for the Social Sciences and Humanities, and became Vice-Director in 2014. After 6 years in office, Peter Erni has taken a new position as Director of the Swiss Cancer League.
Upcoming Call Topics in "Climate Action, Environment, Resource Efficiency and Raw Materials"
If you are interested in the calls in Societal Challenge 5 but did not travel to Brussels to attend the EC's Info Day, watch the recordings of the different sessions to get first-hand information on funding opportunities. Contact the Swiss NCP in case you want to discuss one of the topics further.
Facts and Figures on Horizon 2020 Participation
The State Secretariat for Education, Research and Innovation (SERI) has published its first report on Swiss participation in Horizon 2020. The success rate of Swiss-based researchers is still very high, even though participation decreased in comparison to FP7 because of the partial association from 2014-2016.
HORIZON 2020 CALLS
2019 MSCA ITN Call Open
The Marie Sklodowska-Curie Innovative Training Networks offer funding for research training and doctoral programmes, incorporating open science elements and equipping researchers with the right combination of research-related and transferable competences. Deadline is 15 Jan 2019.
2019 ICT Calls Open
Most of the ICT calls with a deadline of 28 Mar 2019 will open on 16 Oct 2018, and will cover photonics, robotics, 5G, big data, etc. as well as offer support to Innovation Hubs. Prepare now for your 2019 proposal and do not miss the ICT 2018 event "Imagine Digital - Connect Europe” in Vienna on 4-6 Dec 2018.
Space and Global Navigation Satellite System Call Opening
On 16 Oct, 4 topics in Global Navigation Satellite System (EGNSS) and 12 topics in the Space Work Programme will open. These will cover a variety of thematics like in-space propulsion, earth observation, use cases for EGNSS, market uptake and space hubs.
Application Experiment of Mobile Robots
The project "Logistics for Manufacturing SMEs" is launching an open call for application experiments to validate the cost effective and rapid deployment of mobile robots in manufacturing small- and medium-sized enterprises and mid-caps through virtualisation. See the Guide for Applicants and proposal template for more details.
Industrial/Manufacturing Use Case with IoT Added Value
The "IoT4Industry" project supports services and funding to develop collaborative projects integrating Internet of Things and related components into manufacturing tools, machines and robots, industrial processes, factory environments, etc. A call for expression of interest is now open.
Industry 4.0 is a concept familiar to any Swiss company keeping up with the transformation of business by digitalisation. However, since the term is not used in all European countries, it is not used in Horizon 2020 Work Programmes. To make your funding search easier, Euresearch has put together an overview of all the relevant calls in the various sectors.
MSCA ITN Applicants Training
Learn how to write a competitive Innovative Training Network (ITN) proposal! This workshop is for people writing an ITN proposal who are already familiar with the Guide for Applicants. It is open to applicants who are coordinators (not project partners) based in Switzerland and is not an information session on ITN. Contact us for further details. 18.10.2018, Bern
Pillars 2 & 3 Proposal Writing Training
If you have identified a topic of interest in one of the Horizon 2020 calls for 2019 and plan to act as coordinator or work package leader in a consortium, this event is for you! Places are limited. In the event that interest surpasses the number of places we can offer, we may get in touch with people who have registered to assess who would benefit most from the training. 20.11.2018, Bern
Smart City Brokerage Event
Connect with industry leaders at the 5th Smart City Brokerage Event. Take advantage of unique networking opportunities at the 2018 Smart City Expo World Congress, the worldwide leading event on urban development! #SmartcityBrokerage 13-14.11.2018, Barcelona
Pollutec Brokerage Event – Green Days
In the frame of "Pollutec", the most important international trade fair in environmental and energy equipment, technologies and services, the EEN is organising the official international partnering event offering B2B, expert and interclustering meetings. 27-30.11.2018, Lyon
Space Infoday & Brokerage Event
The German National Contact Point Network for Space "COSMOS2020" with EC support is organising this international event, which will include first-hand information on the content of the 6th Space call for proposals in H2020 as well as tips on proposal writing. 14-15.11.2018, Berlin